NATIONAL ASSOCIATION OF HEALTH UNDERWRITERS

POLICY & PROCEDURES

 

POLICY TITLE:                                                    Structure and Operation of of Committees 

CLASSIFICATION:                                             Committee

POLICY NUMBER:                                              06-02-CMT

DEPARTMENT COORDINATOR:                      Executive

MOTION:                                                             Russ Childers

SECONDED:                                                        Beth Ashmore

DATE SUBMITTED (INITIAL):                           May 16, 2006

DATE APPROVED:                                              June 12, 2006

APPROVED BY:                                                   Board of Trustees

SUNSET:                                                               2009

 

PURPOSE:  To provide organizational and operational structure for NAHU Committees not otherwise provided in these Policies and Procedures.  This includes Special Committees, those Committees created by the Board of Trustees and intended to last beyond the term of the current Board.

 

POLICY: The Committees of NAHU shall have a standard structure and method of operation.

 

PROCEDURE(S):

 

Committee Chair:

Each Committee created by the Board of Trustees will have a Chair appointed by the President of the Association.  This individual will serve as Executive Officer of the Committee, will represent the Committee on the Board of Trustees and other NAHU bodies, and will call and chair meetings of the Committee.  The chair will direct the policymaking efforts of the Committee and will serve on the Member Affairs Team or Public Affairs Team, as appropriate, to establish goals and directions for the Committee and coordinate the activity of the Committee with NAHU’s other Committees and the Board of Trustees.

 

Committee Vice Chair:

Each Committee created by the Board of Trustees will have a Chair appointed by the President of the Association on the recommendation of the President Elect.  The Vice Chair will assit the Chair in his/her duties and will serve as Chair in his/her absence.  The Vice Chair will assume the duties of the Chair in the following year, at the pleasure of the President.

 

Regional Committee Chairs:

One individual from each region of NAHU will be appointed as described later in this Policy and Procedures, and will be responsible for:

Participating in Committee meetings

Soliciting opinions, comments and suggestions from the states in their region regarding plans and activities of the Committee.

 Facilitate communications between the Committee, State and Local Committee chairs, and RVPs to ensure that NAHU actions are effectively communicated and disseminated to members, and report states’ issues to the Committee

As required by the Chair, hold teleconferences with state committee chairs in each state in their region to facilitate communications to and from the states.

Update RVPs on activity on their regions.

 

Board Liaison:  The President of the Association shall appoint a member of the Board of Trustees to serve as a member of each committee in order to facilitate communication between the committees of the association and the Board of Trustees.

 

Staff Liaison:

The Executive Vice President will assign a liaison from the staff to work with each Committee on an ongoing basis.  This individual will facilitate the activities of the Committee.

 

Appointment and Service of Regional Committee Chairs:

The President of NAHU, with the advice of the Committee Chair, the Regional Vice President and other appropriate officers, at least 30 days prior to the National Convention, will appoint the Regional Committee Chairs.  The incoming Committee Chair and RVP will choose a person(s) who they feel will be able to perform all the duties of the position and make a recommendation no later than 60 days prior to the National Convention.  Only active members of NAHU in good standing may serve as Regional Committee Chairs.  The decision of the President will be communicated to both the RVP, Committee Chair and to the appointed regional chair in writing.

 

Limit on Committee Service:

Service on any committee will be limited to four years. Service for one year as Vice Chairman and one year as Chair or any service as a liaison from the Board of Trustees shall not count towards this limit.  Service on any one committee shall not count toward the limit on membership on any other committee.

 

Committee Participation and Voting:

While all individuals, including including non-members, staff and other invited parties assigned or appointed to committees, may actively participate in meetings, teleconferences and electronic discussions, only active NAHU members in good standing serving as Chair, Vice Chair, or Regional Chair shall be authorized to vote on decisions made by the committee.  The committee chair will actively solicit the views and input of all committee members and all members may participate in polls of the committee and “straw votes”, provided that these votes are non-binding and are taken to determine the prevailing opinion of the committee as a whole.

 

Notification of Scheduled Meetings and Teleconferences:

Committee members will be notified no later than one (1) week prior to the actual meeting or teleconference date by e-mail or verbal communication.  This notification will be initiated from the national office by the committee Chair.

 

 

 

Minutes:

All committees shall take and maintain minutes as described in Chapter 21 of the Standard Code of Parliamentary Procedures.  The Staff Liaison shall distribute these minutes to the BOT and minutes shall be posted on the Board web site or distributed by mail or email to the Chapters

 

FINANCIAL IMPACT: No financial impact.